(Amended November 2005)

 1.         Name

The club shall be called The Henley Offshore Group (hereinafter referred to in these rules as ‘the Club’)

2.         Objects

The objects for which the club is formed is to promote and facilitate the sport of yachting and the art of navigation and also to provide social and other facilities for members as may be from time to time determined.

3.         Membership

There shall be the following categories of membership with power to vote at all meetings of the club as indicated hereunder.

A FULL MEMBER - being a person who, at the date of election, is over the age of eighteen shall have one vote.

A FAMILY MEMBER - which expression shall include one or two adults (as may be) and any children under eighteen years of age. The family unit shall have one vote.

 4.         Officers

4.a       The officers of the club shall be full or family members of the club and shall consist of a Commodore, a Vice-Commodore, an Honorary Secretary, an Honorary Membership Secretary, and an Honorary Treasurer. Officers shall be elected at the Annual General meeting in each year, retiring at the termination of the Annual General Meeting in each year. All officers shall be eligible for re-election.   

4.b       The committee shall consist of the officers, ex officio, and as many full or family members as the officers may deem appropriate. The committee shall be elected at the Annual General Meeting in each year, and, subject to termination of officer by resignation or otherwise, shall remain in office until their successors are elected at the annual general meeting  following their election. The committee shall have the power to fill any casual vacancy that may occur. The retiring members of the committee shall be eligible for re-election. 

5.         Subscriptions

            Subscriptions shall be due on the 1st day of December in every year. The sums mentioned below may be varied by the members at the annual general meeting but until any variation is decided:- 

5.a       The annual subscription for Full Members shall be £20 (£15 if received by 14 December)

5.b       The annual subscription for Family Members shall be £28 (£23 if received by 14 December)

5.c        New members joining up to the end of February pay the full annual subscription, less any visitors entry fee paid in the year, while new members joining after the 1^st March pay half the annual subscription for the remainder of the year.

5.d       Any member, whose current subscription shall not have been received by the 31^st day of December in any year, shall cease to be a member from that date.

6.         Application for membership

            Every candidate for membership shall complete an application form, which should either be sent or handed to the Honorary Membership Secretary together with the appropriate subscription.  Election shall be at the discretion of the Honorary Membership Secretary, who will advise the Committee of newly elected members.        

 7.        Expulsion

            The committee shall have power to expel any member who shall offend against the rules of the club or whose conduct shall in the opinion of the committee render them unfit for the membership of it.  Before any such member is expelled, the secretary shall give him 7 days written notice to attend a meeting of the committee and shall inform him of the complaints made against him.  No member shall be expelled without first having an opportunity of appearing before the committee and answering complaints made against him or unless 2/3 of the committee then present vote in favour of his expulsion.  No member whose membership has been terminated under this rule or who owes money to the club shall be introduced by any other member as a visitor to the club. 

8.         Alteration of Rules

            The committee shall have the power to alter the rules, but no such alteration shall take effect until the same has been confirmed at the annual general meeting or a special general meeting convened for the purpose.

 9.        Byelaws

            The committee shall have the power to make byelaws for regulating the conduct and affairs of the club provided the same are not inconsistent with these rules.  Such byelaws shall be posted to and then be binding on all the members.

 10.      General Meetings

            A general meeting of the club shall be held in every year not later than the 30th day of November to transact the following business:- 

10.a      to receive and, if approved, to adopt a statement of the club’s accounts to the end of the preceding year;

10.b      to consider and, if approved, sanction any duly made alteration of the rules;

10.c      to appoint the officers and other members of the committee;

10.d      to appoint an auditor or auditors;

10.e     to deal with any special matter which the committee desires to bring before the members and to receive suggestions from the members for consideration by the commit

            Notice convening the general meeting shall be sent to members not less than ten days before the meeting and shall specify the matters to be dealt with.

11.       Special General Meetings

            A special general meeting may be convened at any time by the committee and shall be convened within 21 days from the receipt of a requisition in writing signed by not less than ten members specifying the object of the meeting for any of the following purposes:- 

11.a      to consider and, if approved, sanction any alteration to the rules;

11.b      to deal with any special matter which the committee may desire to place before the members;

11.c      to remove any members, or members of the committee from office and to fill any vacancy or vacancies caused by such removal;

11.d      to deal with any special matter which the members requiring the meeting may desire to place before the club. 

Notice convening a special general meeting shall be sent to members not less than 7 days before the meeting and shall specify the matters to be dealt with.

12.       Chairman’s casting vote

            At committee meetings and at general meetings a chairman  shall be elected by the committee to preside and he/she shall have a casting or additional vote in the event of an equality of votes.

13.       Quorums

            At committee meetings (except for the purpose of rule 8 when half the total members of the committee shall form a quorum) four shall form a quorum.

            At general meetings ten shall form a quorum. 

For more information e-Mail, The Membership Secretary